How to Set Up Email Signatures in Outlook (non-365) — Badex Signature

Note: This guide is for Outlook with IMAP/SMTP accounts (cPanel, Plesk, your own domain). If you use Microsoft 365, see our M365 guide instead.

Overview

Outlook supports custom SMTP servers for non-Microsoft accounts. By pointing Outlook to Badex's SMTP server, every email you send gets your professional signature injected and DKIM signed automatically.

Setup in Outlook for Windows

Step 1 — Open Account Settings

In Outlook, click File → Account Settings → Account Settings. Select your email account and click Change.

Step 2 — Open More Settings

In the account wizard, click More Settings... → go to the Outgoing Server tab.

Step 3 — Configure SMTP Authentication

Check My outgoing server (SMTP) requires authentication → select Log on using and enter:

Username: your-email@yourdomain.com
Password: your Badex SMTP password

Step 4 — Set SMTP Server and Port

Go to the Advanced tab. Under Outgoing server (SMTP):

Outgoing server: smtp.signature.badex.app
Port: 587
Encryption: STARTTLS

Click OK → Next → Finish.

Setup in Outlook for Mac

Step 1 — Open Preferences

In Outlook for Mac, click Outlook menu → Preferences → Accounts.

Step 2 — Edit Account

Select your account → click Advanced → go to Outgoing server tab.

Step 3 — Configure SMTP

Uncheck Use default server and enter:

SMTP Server: smtp.signature.badex.app
Port: 587
Use SSL: STARTTLS
Username: your-email@yourdomain.com
Password: your Badex SMTP password

Done!

Every email from Outlook now has your professional signature automatically. Disable Outlook's built-in signature to avoid duplicates.

Troubleshooting

❓ Signature appears twice

Go to Outlook Insert → Signature and remove any existing signatures. Let Badex handle it server-side.

❓ Cannot send — authentication error

Verify the SMTP username is your full email and password is your Badex SMTP password, not your email account password.

❓ Port 587 blocked

Try adding a Windows Firewall exception for Outlook on port 587, or contact your IT department.

Email Signatures in <span class="grad">Outlook</span>